Entertaining
Hosting the Ultimate Outdoor Summer Party
Photography, Valiant Made, Unsplash.com
Entertaining
Hosting the Ultimate Outdoor Summer Party
With warm weather, longer days, and a relaxed atmosphere, summer is the best season for celebrating outdoors.
Whether you're planning a casual barbecue or an elegant garden soirée, here’s a guide to help you host the most memorable summer party.
1. Plan Ahead
Set a Date and Time
- Choose a date that works for most of your guests.
- Consider the time of day: evenings might be cooler and more comfortable, while afternoons offer plenty of fun in the sun.
Create a Guest List
- Decide on the number of guests based on your space and the type of party you’re hosting.
- Send invitations well in advance, especially during the busy summer months.
Theme and Decor
- Pick a theme for your summer bash. Popular hot-weather ones include tropical luau, garden party, beach bash or classic BBQ.
- Decorate with string lights, lanterns and candles for a cozy ambiance. Incorporate themed elements in your decor, such as tiki torches for a luau or seashells for a beach party.
2. Prepare the Venue
Outdoor Seating
- Ensure you have enough seating for everyone. Mix and match chairs, benches and blankets on the grass for a relaxed feel.
- Set up tables for food and drinks, and consider a shaded area for guests to escape the sun.
Weather Contingencies
- Check the weather forecast and have a backup plan in case of rain. A tent or canopy can provide shelter and add to the decor.
- Have a station with sunscreen and bug spray to keep guests comfortable.
Lighting
- Use a combination of natural and artificial lighting. String lights, fairy lights and lanterns create a magical atmosphere as the sun sets.
- Place candles or solar-powered lights on tables and pathways.
3. Food and Drinks
Menu Planning
- Opt for easy-to-eat, seasonal foods. Grilled meats and veggies, salads, fresh fruits and finger foods are crowd-pleasers.
- Consider dietary restrictions and offer a variety of options, including vegetarian and gluten-free dishes.
Beverage Station
- Create a drink station with a variety of options: water, lemonade, iced tea and a signature cocktail or two.
- Provide coolers with ice to keep beverages cold. Don’t forget the garnishes like lemon slices, mint and berries.
Presentation
- Serve food buffet-style to encourage mingling. Use colourful platters and trays to make the spread visually appealing.
- Keep hot foods hot and cold foods cold with appropriate serving dishes and coolers.
4. Entertainment
Music
- Create a playlist that fits your theme and sets the right mood. Consider a mix of upbeat tunes and mellow background music.
- Set up speakers and make sure the volume allows for conversation.
Games and Activities
- Plan a few activities to keep guests entertained. Lawn games like cornhole, badminton, or giant Jenga are always popular.
- For a more relaxed vibe, provide blankets and pillows for lounging and catching up.
Photo Opportunities
- Set up a photo booth with props that match your theme. A backdrop with fun decorations can be a hit.
- Encourage guests to take and share photos with a party hashtag.
5. Finishing Touches
Comfort and Safety
- Ensure there are plenty of shaded areas and provide fans or misters if it’s particularly hot.
- Have a first aid kit on hand for minor accidents.
Eco-Friendly Practices
- Use reusable or biodegradable plates, cups and utensils to reduce waste.
- Provide clearly marked recycling and trash bins.
Thank You Notes
- Send thank you notes or messages to your guests after the party to show your appreciation for their attendance.
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